At the Ignite 2018 conference last week, Microsoft revealed that Microsoft Teams is now the fastest growing business app in Microsoft’s history and announced several powerful new capabilities to foster teamwork and collaboration.
As we help more of our clients strategically rollout and adopt Microsoft Teams, it is exciting to learn that many of the new features will help fill the gaps our clients have needed – particularly around security, compliance, and data loss prevention.
According to our Office 365 and Microsoft Teams strategy guru, JoAnna Battin, here are several of the new features and functionalities she says our clients will be happy to see rollout for both their Teams end users and Teams administrators.
NEW FEATURES FOR MICROSOFT TEAMS END USERS
New Meeting features:
Our team is particularly excited about the new artificial intelligence (AI) powered meeting features including background blur and meeting recording. Background Blur uses facial detection to blur your background during video meetings, and Meeting Recording allows you to playback recorded meeting content at any time with captions and a searchable, timecoded transcript.
Access your Yammer community via a tab in Teams:
You can include relevant Yammer groups directly in Teams for easy monitoring and engagement by adding them as a tab in any of your team channels. No more going back and forth between Teams and Yammer!
Enrich your private chat experience with screen sharing:
Need to quickly show someone your screen, but don’t have time for a call? You can now share your entire desktop or a specific window directly from a private chat session. You can even let them take control to collaborate on content together.
NEW FUNCTIONALITY FOR MICROSOFT TEAMS ADMINISTRATORS
Enhanced Security & Compliance Features for Messaging:
For organizations with enhanced security and compliance needs, Microsoft is releasing two new secure messaging features. With Image Annotation, users can capture images, annotate, and share them on a secure platform. IT Admins can set policies to prevent images from being stored on a mobile device or local drive. As we mentioned, Priority Notifications will alert a recipient to an urgent message and automatically notify the recipient every two minutes for up to twenty minutes – it is scheduled to roll out by the end of this year to all Teams commercial customers.
Microsoft announced that these capabilities support HIPAA compliance, and enable clinicians to communicate about patients while avoiding the privacy risks that arise when healthcare professionals use consumer chat apps. In addition to the healthcare sector, we are excited to help our clients in other fields use these features to protect their security.
Data Loss Prevention (DLP) in Teams will enable you to identify, monitor, and automatically protect sensitive information:
With DLP, you can soon create policies directly from the Security and Compliance Center to prevent sensitive information – credit card numbers, social security numbers, or health records – from being shared or leaking unintentionally. Policies will apply to both messages shared in private chat and channel conversations. Files that are shared in channels and private chats will be covered by SharePoint and OneDrive for Business DLP policies. User messages that contain the specified sensitive information will be blocked based on the DLP policy you create with options for the sender to override and send the message and/or report false positives. Stay tuned for more details.
Manage your teams directly from the Admin Center:
According to JoAnna, this is huge! Administrators will have the insights into Teams that they never had before.
A list of all teams in your organization is now available directly in the Microsoft Teams and Skype for Business Admin Center. Simply click on “Teams” in the left navigation and select “Manage Teams” to see this list. From here, you can manage membership, add or remove channels, and change settings. Additionally, you can quickly create a new team, customize it, and add members allowing you to better support your users.
Manage your team membership with dynamic groups:
We are excited about this feature – you can reduce your administrative overhead of adding and removing users by creating teams from Office 365 groups with a dynamic membership rule. For these groups, membership is managed dynamically based on user’s Azure Active Directory (AAD) attributes. Thus, when a user’s AAD attributes change, they will be added or removed automatically from the team based on the dynamic membership rules defined by the administrator. All Office 365 groups can continue to be managed directly from the Azure Admin portal. Teams will support the creation of teams from Dynamic Groups in the coming months. Learn more about dynamic groups here.
Replicate your best Team’s experience with Templates:
Finally, a real template experience!
Have you found a team setup that works best for a type of project or workstyle? You soon will be able to easily create new teams based on best practices and lessons learned by leveraging a new REST endpoint as part of the Microsoft Graph API. With Team Templates, you’ll be able to pre-define a team’s channels, apps, and tabs that can help you easily create consistent teams across your organization. You can also define team settings and auto-favorite channels, allowing your team owners to focus on collaborations rather than spending time setting up the team.
Boost your productivity with a tighter integration between Teams and SharePoint:
You’ll soon be able to enjoy the full capabilities of SharePoint libraries in your file tab with features like creating a custom view and pinning a document to the top. Additionally, you will have the ability to add SharePoint lists and SharePoint Framework web parts as tabs in your team’s channel.
Those new features will provide new ways to aggregate information between SharePoint and Teams.
Read the official Microsoft Teams announcements from Ignite: What’s New in Teams – Ignite Edition
Let us help your organization create a culture of collaboration and teamwork with Office 365 tools including Microsoft Teams, OneDrive, SharePoint, Yammer, and more.
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