Six Myths About Moving to the Cloud: What You Really Need to Know About Moving to Office 365

Most organizations that choose to move to the cloud do so because they have decided they need it for business agility and want the cost savings that come with it.

If your organization is considering Microsoft Office 365 as your first step in moving applications to hosted solutions, you may have found similar inconsistencies in your research — making it difficult to separate fact from fiction.

A common misconception about Office 365, for example, is that it is simply a version of Office accessed by a browser.

To help in your migration to the cloud, here are six myth-busting facts about Office 365.

Myth 1: Office 365 is just Office tools in the cloud, and we can only use it online.

Fact: Office 365 is the Office you already know, plus productivity tools that will help you work more efficiently.

Whether at your desk or on the go, you have the tools to focus on the work that matters to your mission. And, since Office 365 lives in the cloud, these tools stay up to date, are simple to use and manage, and are ready to work when you are.

Myth 2: If our data moves to the cloud, our organization will no longer have control over our technology.

Fact: You still have total control over technology, but your IT department won’t have to worry about constant updates.

When you move to the cloud, time spent maintaining hardware and upgrading software is significantly reduced—eliminating headaches with it. Now your IT team can focus on advancing your organization’s technology, rather than being a repair service. Plus, you will have more time to spend improving operations and launching agile initiatives.

Instead of spending more and more portions of your budget on servers for email storage and workloads, you can think strategically and support organizational managers in a much more agile fashion, quickly responding to their needs.

Myth 3: Corporate spies, cyber thieves, and governments will have access to my data if it is in the cloud.

Fact: It’s your data, not anyone else’s.

This is a top fear about the cloud among many organizations, but it is unfounded. Your IT team manages access, sets up rights and restrictions, and provides smartphone access and options. Further, your organization remains the sole owner. You retain the rights, title, and interest in the data stored in Office 365.
Visit the Microsoft Trust Center to learn how they help safeguard your data »

Myth 4: Cloud migration is too much for my organization to handle.

Fact: We’re here to help every step of the way.

When you start considering how to move petabytes of data to the cloud, it’s easy to see why some people think “going cloud” is too big a challenge for IT departments and staff, alike. We’re not going to tell you it’s simple, but you really can get Office 365 up and running quickly.
Learn more about our Office 365 Strategic Services »

Myth 5: We have to learn all new tools to manage SharePoint Online.

Fact: SharePoint Online abstracts maintains the infrastructure, without changing anything else.

All of your hard work learning how to manage SharePoint is not lost! SharePoint Online shares the same familiar administration and management tools, whether your deployment is in the cloud, on location, or in a hybrid of the two. Although your customizations aren’t populated to the cloud, all the administrative controls remain the same.

When moving to SharePoint Online, you no longer need to bother with controlling the workload implementation—instead, your IT team can focus on controlling its configuration. With the convenient, one-time, expert-led implementation that SharePoint Online handles, your IT team can reallocate time they used to spend on implementation and can concentrate on building strong, strategic tools for the organization. SharePoint Online simply abstracts the infrastructure, enabling you to focus on the solution.

Myth 6: I have to move everything to the cloud. It is an all-or-nothing scenario.

Fact: You can move to the cloud at your own pace or use a hybrid approach.

While some early cloud supporters advocated for moving your entire organization to the cloud all at once, this isn’t a process that needs to happen overnight. Most implementations start with a hybrid approach—moving a single workload, like email, and growing from there.

The hybrid cloud creates a consistent platform that spans data centers and the cloud, simplifying IT and delivering apps and data to users on virtually any device, anywhere. It gives you control to deliver the computing power and capabilities that your organization demands and to scale up or down as needed without wasting your onsite technology investments.

As many organizations move their productivity workloads to the cloud, the path for each workload is different, and the time it takes for those migrations varies. We can help you move workloads such as file sync-and-share or email first, and then help you figure out the right long-term plan for more.

Final Thoughts

Feel free to share this with colleagues who need help separating fact from fiction when it comes to Office 365 in the cloud. It’s good to be on the same page, and you’ll save time by not having to argue about these myths.

Are you considering moving to Microsoft Office 365? If so, we can help. Explore our solutions and services for details or connect with an Xgility expert today.